Joint Rule No. 17. Nongovernmental Entity Funding Request Form
A.(1)(a) No later than the first day of November each year any nongovernmental entity which is neither a budget unit nor a political subdivision of the state that is requesting funding from the state through the General Appropriation Bill, capital outlay bill, or any supplemental appropriation bill shall transmit certain information relative to such proposed funding to the House Committee on Appropriations, the House Committee on Ways and Means, the Senate Committee on Finance, and the Senate Committee on Revenue and Fiscal Affairs in a form and manner as shall be prescribed jointly by the committees.
(b) The provisions of this Rule shall not apply to appropriations for the payment of money judgments against the state, including consent judgments, stipulated judgments, judgments rendered by the Board of Tax Appeals, and other judgments against the state.
(2) At the direction of the joint committees, the Clerk and the Secretary shall provide for a mechanism for making all completed forms available to the members of the legislature and for notification to the members of the legislature of the availability of the information.
(3) Each completed form shall be published by the Clerk and the Secretary and shall be made available to the public via the Internet. The Clerk and the Secretary shall maintain the information contained in the completed forms in an online, searchable database, available to the public via the Internet.
B. Such information shall, at a minimum, include the following:
(1) The entity's full legal name, mailing address, and physical address.
(2) The type of entity (for instance, a nonprofit corporation) and, if the entity is a corporation, the names of the incorporators of the recipient. If the recipient is a private entity required to register with the Secretary of State, the entity shall show evidence of good standing with that office.
(3) The last four numbers of the taxpayer identification number of the entity.
(4) The full names and addresses of the governing board and all officers of the recipient entity. Additionally, the entity shall provide the full names and addresses of its executive director, chief executive officer, or other person responsible for the operation of the entity, and the key personnel responsible for the program or functions to be funded through the proposed funding.
(5) The dollar amount of the proposed funding.
(6) The entity's proposed comprehensive budget showing all anticipated uses of the proposed monies, including additional sources of revenue for the program or project proposed, and amounts budgeted by categories of expenditures, including but not limited to salaries, operating services, professional services, contracts, acquisitions, major repairs, and other charges.
(7) A certification that the entity has no outstanding audit issues or findings or that the entity is working with appropriate governmental agencies to resolve those issues or findings.
(8) The entity's public purpose sought to be achieved through the use of state monies and the goals and objectives to achieve such purpose.
(9) The proposed length of time the entity estimates is needed to accomplish the purpose.
(10) If any elected or appointed state official or an immediate family member of such an official is an officer, director, trustee, or employee of the entity who receives compensation or holds any ownership interest therein:
(a) If an elected or appointed state official, the name and address of the official and the office held by such person.
(b) If an immediate family member of an elected or appointed state official, the name and address of such person; the name, address, and office of the official to whom the person is related; and the nature of the relationship.
(c) The percentage of the official's or immediate family member's ownership interest in the entity, if any.
(d) The position, if any, held by the official or immediate family member in the entity.
(11) If the entity has a contract with any elected or appointed state official or an immediate family member of such an official or with the state or any political subdivision of the state:
(a) If the contract is with an elected or appointed state official, the name and address of the official and the office held by such person.
(b) If the contract is with an immediate family member of an elected or appointed state official, the name and address of such person; the name, address, and office of the official to whom the person is related; and the nature of the relationship.
(c) If the contract is with the state or a political subdivision of the state, the name and address of the state entity or political subdivision.
(d) The nature of the contract, including a description of the goods or services provided or to be provided pursuant to the contract.
C. Requests submitted after November first may be included within the appropriation bills if the late submission is approved by the Joint Legislative Committee on the Budget or the Joint Legislative Committee on Capital Outlay prior to the last day for introduction of a matter intended to have the effect of law by either house of the legislature. Requesting entities shall submit all applicable information.
D. After the last day for introduction of a matter intended to have the effect of law by either house of the legislature, authorization for late submission shall be as provided by each house of the legislature by rule.
E. A completed Nongovernmental Entity Funding Request Form shall be submitted for each entity which is neither a budget unit nor a political subdivision of the state and for which funding is provided in an appropriation bill either upon introduction or through an amendment in accordance with the rules of the respective house.
F. The term "immediate family" as used in this Rule shall have the same meaning as provided in R.S. 42:1102. The term "appointed state official" as used in this Rule shall have the same meaning as provided in R.S. 42:1114.3.
G. The provisions of this Joint Rule shall become effective July 1, 2008.
HCR 6, 2008 1st Ex. Sess., eff. July 1, 2008.